KB article ID:300
Available at subscribersupport.judici.com/300
If you want info about online case file access (Courtlook Docs), see Getting started with Courtlook and Courtlook User Guide
Where noted, these processes may be different for users signed up for our Courtlook service.
Courtlook users can just go to the My Cases page and using the New Filing button on the case.
Any user can:
Search for the case, then select a litigant. At that point, the filing process is the same as indicated elsewhere in this guide. Courtlook subscribers cannot file from the My Cases page, because closed cases aren't shown there (because the list would get too long),
Remember that local rules require that your PDF is made in a way which lets someone copy and paste from it.
Judici will send the filer e-mails at key points in the e-filing process, such as:
e-mails are sent to the e-mail address associated with your Judici account.
They are sent from firstname.lastname@example.org, so you should make sure that your e-mail
tool won't treat them as junk mail.
If you want to ensure that such e-mails are cc'd to one or more other individuals in your organization, such as an administrative assistant or legal secretary, you can use your e-mail tool to forward e-mail arriving from email@example.com to one or more addresses. The steps for doing this vary- check with your I.T. staff or do a web search on how to forward mail in your e-mail tool, based on incoming address.
The Filing Status shown on the My: Filings page will indicate whether a filing has been accepted, rejected or is still pending.
Note: A Filing Status of "Accepted" on a proposed order filing means only that the court is in receipt of the filing. It does not mean that the judge signed and filed the order.
If you click on a filing, you'll be taken to the E-Filing page, where you can:
If an e-filer's attorney registration number is listed on a case in the court's case management system, they can e-file on that case. To see what attorneys are on the case, click on any case number in Judici and you'll be taken to the Information page which indicates all counsel.In accordance with the Illinois Supreme Court’s e-filing standards, an attorney shall not file a document on behalf of another attorney, even co-counsel. If the original entry of appearance indicated additional attorneys who might appear or file, and the court assigned all of them to the case in its case management system the additional attorneys will be able to e-file on the case. If the Information page (see above) doesn't indicate all of the attorneys on the original entry of appearance, check local rules regarding e-filing as to whether the court requires a formal entry of appearance, or whether attorneys can be added to a case by e-mail or phone.
State standards require that all documents to be e-filed must be in Adobe's Portable Document Format (PDF) format. This probably has to do with better resistance to computer viruses.
If you have any image files, such as for photographic evidence, the best thing to do is put them into a word processing file and then turn that into a pdf. This will allow you to add comments such as "Requested Exhibit 1- Defective Valve". It will also let you print everything out for people who require paper service.
Most word processors can produce pdf files directly
Other options for making PDF files
Because e-filing requires the filer's password, most local rules allow filer signatures to be typographical- /s/ followed by your name (e.g., “/s/ Perry R. Mason”). Documents requiring other signatures (such as for litigants) must be signed in the traditional way, then get scanned for e-filing.
Who gets e-service?
Once an attorney fills out an E-Business Registration form (see Getting started with Judici E-filing),
they will receive e-service of all documents filed electronically on
their cases. Traditional service of filings, and proof thereof, is
still required for all individuals who don't get e-service.
You do need a Judici account, but it doesn't cost anything unless you opt to add a subscription service or to e-file in a court which doesn't offer e-filing for free.
For a given case type and subtype, the filing type essentially determines the filing fee. So when there aren't any filing fees, the filing type can be "Other".
Each court decides what filing types to offer. So if something is missing, please contact the court. Together with case type and subtype, filing types determine what filing fees (if any) apply to the filing. So if you assign the wrong filing type, the filing will likely get rejected.
To ensure that the filing is complete, Judici checks to make sure that filings have a minimum number of litigants of different litigant types (often one plaintiff and one defendant).
Any punctuation in the litigant info will be removed before submission to the court.
Hearing info is optional. Most courts won't accept it unless it is is for a date and time which have been coordinated with all case parties and the judge. Check local court rules to see what your court expects.
If a filer believes that the amount shown is incorrect or should be waived, they should check the box indicating this. They should also add a message with a supporting comment, such as:
No filing fees will
then be collected at that time, and the E-Filing page for the filing
reflect a payment status indicating that the payment amount is being
At a minimum, each filing must have a lead document. The filer can always provide the document title of their choice, even if a court provides a default title. A more specific title is usually better- it won't be easy to find the right filing on your Filings page, or the right document in Courtlook Docs, if you title every motion as "Motion".
The lead document can contain the entire filing, or you can upload supporting documents separately. The only time you have to put something in a supporting document is when it will eventually get filed and file stamped itself (as with a summons or a proposed order), or if it needs to be routed to a judge for review, as with a petition to file as an indigent person.
The Illinois Supreme Court, judicial circuits and local courts all have policies governing the segregation of sensitive private information such as Social Security Numbers into a separate document in the filing. These rules apply to both paper and electronic filings. See local court rules for more on this.
If the court has a filing fee associated with the filing, it will be indicated on the Create Filing page as soon as the filing type is specified. These amounts are specific to each court.
Payment can be made using a pre-paid "pay-down" account created with the court. It can also be done via credit card- service fees apply, see http://www.judici.com/epay/feeschedule.jsp for more.
A pay-down account is a pre-paid account which can be drawn down as filing fees are incurred. Many filers will prefer this option, because it avoids the service fees which are charged when payment is made by credit card.
Each court decides whether or not to support pay-down accounts. Check with the court, or their local rules, for more on allowable forms of payment.
After payment, a receipt will be e-mailed to you.
This can be done at the court, and involves establishment of a non-standard payment which is then associated with one or more attorneys (so the attorneys in a firm can share one account if desired).
Judici's payment page won't let you use your pay-down account if it has insufficient funds to cover the filing fees. But you can check your balance any time on your account status page, available by clicking My: Account, then the Attorney Status tab. But please note that the filing fees aren't deducted from your balance until a filing is accepted by the court., so your balance will not reflect pending filings. This shouldn't be a common issue, since most Clerk staff will be reviewing filings multiple times in each business day.
If you don't have a pay-down account, or it has insufficient funds to cover the filing fees, you can pay with a credit card. Debit cards with a credit card brand logo on them can be used, but as with most e-commerce sites, Judici runs such transactions as credit card charges rather than asking users for their PIN number and performing a direct debit of a bank account.
A service fee, clearly indicated to you in advance, will be charged for all such payments.